Stock & Inventory Management for Auto Workshops in Nepal: Stop Running Out of Parts Mid-Job

A mechanic pulls a job card, starts the repair, and discovers halfway through that the brake pads on the shelf ran out last week. Nobody updated the count. The customer waits an extra day, the workshop loses a slot, and it happens again next month because nothing about the process actually changed.

Why the count drifts even when everyone means well

A notebook or an Excel sheet only reflects reality if someone remembers to update it every single time a part is used — on a busy day, with three jobs running at once, that update is the first thing to get skipped. The stock count isn't wrong because anyone was careless; it's wrong because manual tracking depends on a habit that a busy floor can't sustain.

What a workshop's stock system actually needs to do

• Decrement automatically the moment a part is added to a job card — not at day's end, not when someone remembers
• Alert before a part runs out, not after — a minimum-level threshold per SKU, not a surprise
• Track purchase orders and GRN (goods received) vouchers, so what arrived matches what was ordered
• Handle transfers between branches for a workshop with more than one location

The real cost of getting this wrong

It's not just the awkward conversation with a waiting customer. Overstocking ties up cash in parts sitting on a shelf; understocking loses jobs to a competitor who happened to have the part in. Both come from the same root cause — not knowing, in real time, what's actually on the shelf.

How MekanikMitra handles it

Parts are tracked by SKU with configurable minimum levels, auto-decremented the instant they're used on a job card — no manual recount. Low-stock alerts fire before you run out, and purchase orders with GRN vouchers keep incoming stock accounted for. For a multi-branch workshop, stock transfers between locations are tracked the same way. It's part of the full feature set, included from Premium.